Assessor Resource

PUACOM013B
Administer a local public safety group

Assessment tool

Version 1.0
Issue Date: May 2024


This unit applies volunteer managers of local public safety groups.

This unit covers the competency required to administer a local public safety group such as an SES unit, a surf life saving club, a local brigade, or a volunteer marine rescue unit.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to complete accurate records in a timely manner.

Consistency in performance

Competency should be demonstrated over time in a range of actual and/or simulated administrative contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed by observing an individual in an administrative role in the workplace.

Specific resources for assessment

There are no special resource requirements for this unit.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

conduct equipment stocktakes

conduct safety audits

evaluate resource usage

interpret financial reports

monitor financial reports

monitor resource allocation and usage

operate a recognised filing system

plan activities and set priorities

prepare budgets

produce resource reports

write in clear, concise English

Required Knowledge

budget processes

equal employment opportunity legislation

legislative requirements and organisation's procedures for budget development and financial management

management information systems

occupational health and safety legislation

standard operating procedures (SOPs), policies and procedures

stock handling procedures

tools to keep records and produce resource reports

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Administrative functions may include:

Preparing correspondence

Actioning requests for information

Authorising equipment requisitions and expenditure

Keeping records and collecting statistics

Records may include:

Planning and budget documents

Financial records

Operational records

Training records

Personal and personnel records

Stock and equipment records

Temporary loan books

Equipment usage records

Maintenance records

Project briefs

Inventories

Standard operating procedures

Reports and other documentation

Organisational standards may include:

Legislation including Audit Act

Finance regulations

Equal Employment Opportunity and Occupational Health and Safety legislation

Organisation's corporate and strategic plans

Organisation's financial and other resource management guidelines

Technology and data associated with management information systems

Organisational information may include:

Schedule of events

Training plans

Potential training opportunities

Policies and procedures

Administrative instructions and information bulletins

Strategic plans may relate to:

Training

Fundraising

Building

Maintenance

Recruiting

Membership retention

Community information

Public relations and profile

Financial records may include:

Cash books

Bank reconciliation

Sales tax records

Order books

Petty cash records

Budget papers

Fundraising and social club records

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Administrative functions are scheduled and allocated to self or others to meet agreed deadlines 
Records are maintained in accordance with organisational standards 
Records are completed clearly, accurately and legibly 
Records are filed accurately and systematically 
Information and instructions are communicated to others on an on-going basis 
Information is directed to the appropriate person(s) 
Communication is clear, unambiguous and relevant to the subject and target audience 
Strategic outcomes are established in the context of the organisation's direction 
Plans to meet the strategic outcomes are developed and implemented 
Strategic plans are regularly reviewed and updated to incorporate changing circumstances 
A budget is prepared, taking into account local needs and funding limitations 
Budget is administered according to organisational financial policies and procedures 
Expenditure is controlled to meet budget outcomes 
Financial records are maintained according to organisational financial policies and procedures 
Standards of financial probity are adhered to 
Financial audits are arranged in accordance with organisational standards 
Safety audits are periodically conducted in accordance with OH&S guidelines 
Equipment stocktakes are conducted in accordance with organisational standards 
Organisational information and instructions are communicated to others on an on-going basis. 
Information is directed to the appropriate person(s). 
Communication is clear, unambiguous and relevant to the subject and target audience. 
Strategic outcomes are established in the context of the organisation's direction. 
Plans to meet the strategic outcomes are developed and implemented. 
Strategic plans are regularly reviewed and updated to incorporate changing circumstances. 

Forms

Assessment Cover Sheet

PUACOM013B - Administer a local public safety group
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PUACOM013B - Administer a local public safety group

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: